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Job Details


Burlington, VT, United States

Posted on
Nov 21, 2022

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Lead Administrative Assistant is responsible for supporting the Student Support Services leadership team with clerical and administrative oversight.
Under the direction of the Director of Student Support Services, the
Lead Administrative Assistant will coordinate and attend meetings, prepare agendas, implement systems, direct staff and parent requests, and serve primarily to support the Director with his/her oversight of the larger team.
Lead Administrative Assistant will also work to lead the team of administrative assistants whose work aligns with policies and procedures laid out by the district and SSS leadership team.
Lead Administrative Assistant will lead the work of creating systems and tracking the progress of the larger SSS team.
This section outlines the fundamental job functions that must be performed in this position. This includes:
Qualifications/Basic Job Requirements
Physical and Mental/Reasoning Requirements
Work Environment
These areas state the underlying requirements that an employee must meet in order to perform these essential functions. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to qualified individuals with disabilities to perform the essential functions of the position.
Support the Student Support Services leadership team with clerical and administrative oversight
Support director with procedural and substantive compliance with state and federal reporting requirements, including special education and section 504 laws by liaising with special education staff and preparing agendas for director and principals
Join meetings with director and other stakeholders in order to prepare notes and ensure follow up
Oversee reporting systems in the district regarding IEP development and implementation,
Leads State & Federal monitoring and data collection in assigned areas
Maintains an adequate level of knowledge regarding developing special education issues, changes in the laws, and educational methods of teaching students with disabilities, for the purpose of supporting leadership to manage effective special education programs in district schools,
Prepare agendas for regular procedural compliance reviews each school
Oversee collaboration with outside providers to secure contracted services and track those services in a manner that supports the director and principals.
Work to lead a team of administrative assistants and propose professional development opportunities for those staff as appropriate
Lead regular meetings of administrative staff who work to stupor the SSS team
Create systems and track the progress of work on requests from staff and families
Provide and/or assist in providing professional development activities in order to increase knowledge and skills of administrative staff,
Discuss with the director any gaps or weaknesses in meeting the needs of students with disabilities with regards to the work of administrative assistants
Assist the director in District-wide program planning including new, improved, or expanded Special Education programs, roles or services to ensure students with disabilities are provided a free appropriate public education in the least restrictive environment including:
Support with conducting workload analysis of caseloads,
Support with reviewing schedules of certified and non-certified special education personnel,
Support with preparing reports and recommendations to improve the provision of special education
Minimum Required: Associate Degree with certifications and advanced training
Certification Preferred: N/A
Minimum Required:
At least 2 years experience as a special education paralegal, admin assistant, or other clerical positions
Knowledge, Skills, And Abilities
Working knowledge
Sufficient familiarity with the subject to know basic principles and terminology and to understand and solve simple problems.
General knowledge
Sufficient knowledge of a field to perform most work in normal situations. The work calls for comprehension of standard situations and includes knowledge of most of the significant aspects of the subject.
Thorough knowledge
Advanced knowledge of the subject matter. The work calls for sufficient comprehension of the subject area to solve unusual as well as common work problems, to be able to advise on technical matters and to serve as a resource on the subject for others in the organization.
Comprehensive knowledge
Requires complete mastery and understanding of the subject. This term should be used sparingly and only for unusually exacting or responsible positions required to originate hypotheses, concepts, or approaches.
List Specific Skills And/Or Abilities Required:
Highly organized
Able to hold high expectations for student learning
Demonstrated leadership ability.
Demonstrated planning and organizing abilities.
Skills and interest in improving instruction and increasing student learning for all students.
Experience in assessing needs, writing proposals, and evaluating programs.
Ability to define problems and solutions when alternatives, information and/or objectives are ambiguous.
Willingness to take sensible risks.
Ability to decide among alternative uses of limited resources.
Ability to handle the complications of authority and relationships with subordinates.
Ability and interest in direct and effective communications with a variety of audiences.
Proficient in computer applications – word processing; spreadsheets; databases; email; and internet.
Familiar with Federal and State laws and regulations regularly governing education and Special Education in Vermont.
Maintain character and personality that instills confidence and respect of students, parents and colleagues.
Demonstrate commitment towards professional growth and educational achievement for all students within the **MEMBERS ONLY**SIGN UP NOW***..
Ability to maintain a high level of confidentiality.
Attendance in accordance with established days/hours of work.
Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
Preferred Qualifications:
Skilled at using technology–especially, ticketing software–to assign and track specific work
Experience with working with EdPlan or other IEP management software
These are the physical and mental/reasoning requirements of the position as it is typically performed. The inability to meet one or more of these physical or mental/reasoning requirements will not automatically disqualify a candidate or employee from the position.
Math skills – complex
Color perception (red, green, amber)
Writing – basic
Writing – complex
Clear speech
Judgment/decision making
Dexterity: __ Hand, __ Finger
Inside air conditioning and heat
Lifting - up to __ pounds
Outside weather conditions
Carrying - up to __ pounds
Works alone
Climbing on Stairs/Ladders, and balance
Works with others
Face-to-face contact
Verbal contact with others
Extreme heat
Extreme cold
High places
Remain Stationary
Hazardous materials
Moving objects
Electrical equipment
Reading – basic
Mechanical equipment
Reading – complex
Pressurized equipment
Math skills – basic
Ability to move distances within schools, offices, and athletic fields
Equal Opportunity:
The **MEMBERS ONLY**SIGN UP NOW***. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Position Type:
Positions Available:
Equal Opportunity Employer
**MEMBERS ONLY**SIGN UP NOW***. is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Minority candidates are encouraged to apply.
Job Requirements
No experience required
Contact Information
Christopher Celotto
150 Colchester Ave
Burlington, Vermont 05401
Learn more online at ****

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