Burlington School District
Burlington, VT, United States
Administrative, Education, Entry Level
Jun 07, 2023
Registrar / Administrative Assistant
Burlington Technical Center
Burlington Technical Center (BTC) is seeking a dynamic person with excellent collaborative skills to serve as Registrar and Administrative Assistant.
BTC is a career and technical education center that serves students in grades 10-12, as well as adult students.
The registrar/administrative assistant is a key role in the daily operations of the center including communication, processing student reporting information, and working with the BTC team on a variety of office and center duties.
High quality service skills and professionalism. Ability to follow through on duties and assignments
Demonstrated proficiency with technology and the ability to quickly learn new systems and functions
Experience in educational software Student Management Systems (SMS / SIS) preferred i.e., PowerSchool, Naviance, SchoolMaster.
Fluency / aptitude with Microsoft Office, Google Drive, Access
Excellent written and oral communication skills
Ability to multi-task in a fast paced environment
High aptitude for problem solving, team, and independent work
Handle confidential information appropriate to education law
Seek ways to streamline / improve workflow, process and job functions
Answer attendance calls.
Track and process daily attendance.
Answer all incoming phone lines, respond to questions as appropriate
Communicate with sending schools
Coordinate with Office Manager for coverage
Processing state reporting data
Fulfill Registrar duties for Burlington Technical Center including but not limited to:
Data Management System
Serve as main school coordinator of the student data management system (PowerSchool). Input student data and maintain accurate records.
Establish and maintain automated records and files; generate and distribute computerized reports related to the master schedule and student information
Scheduling and Grading
Setup the BTC school year, build teacher assignments, student enrollment / rosters including add/drop
Coordinate course registration process
Generate reports as needed, including midterm progress reports and semester report cards, State data reports
Work with instructors to resolve grading issues / problems
Perform performance audits for grades and attendance
Build close relationships with sending school Registrars and / or guidance counselors as needed
Perform grade changes, add new credits/grades, etc as needed
Request and evaluate records and transcripts for new applications
Assist the outreach team as assigned / needed with coordination of new student information
Process new enrollment and student withdrawals, including documentation, school records
Assist with dual enrollment and Fast Forward
Programs and Events
Assist with coordination of annual awards functions and graduation
Order certificates, prepare graduate list of names
Additional Administrative Support
Compose and type a variety of forms, letters, lists, applications and certificates; duplicate and distribute materials as necessary
Perform complex clerical and statistical record keeping duties in the evaluation, preparation, modification and maintenance of scholastic records and online databases
Serve as backup to Office manager for non-supervisory duties
Perform regular administrative assistant functions
Serve as a liaison with students, faculty, staff, parents, colleges, alumni and other internal/external constituency, present information, process special requests, investigate and resolve problems
Perform other related specialized technical duties as assigned
Coordinate duties for multiple members of the Office Team and programs as assigned
Build efficient and effective responsiveness into existing operations, and help define new operational strategies and efficiencies
Lead and manage small projects as requested
Organize and coordinate meetings and events as assigned
Other duties as assigned
High School Diploma
Related work experience
Equal Opportunity Employer
Burlington School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Minority candidates are encouraged to apply.
No experience required
150 Colchester Ave
Burlington, Vermont 05401
Learn more online at http://www.SchoolSpring.com/job?4295932
Burlington School District
Phone : 802-865-5332