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Job Details


Company name
Somerville School Department

Somerville, MA, United States

Employment Type

Education, Entry Level

Posted on
Jun 01, 2023


Job Goal:

The Somerville High School Testing Coordinator coordinates ACCESS, MCAS, MCAS alt., EPPS and components of AP testing.

Qualifications and Skills Preferred:

Experience working in a high school setting overseeing state testing administration (MCAS, ACCESS)

Experience working with a variety of testing and technology platforms (Aspen, WIDA, PearsonAccess Next, College Board, DESE Security portal, Google Suite, Excel, Blackboard, Talking Points)

Excellent attention to detail

Ability to organize, compile and manage large amounts of data related to high school graduation requirements

Excellent interpersonal skills to work collaboratively with school administration and staff

Willingness to accept feedback to improve procedures


Monitor DESE’s Statewide Testing schedule and communicate those dates with MCAS team and others who need to know

Continuously monitor student enrollment to claim newly enrolled students

Create, maintain, and share MCAS lists throughout the academic year with the Department Chairs and School Counseling Director and provide relevant data/information in regards to the Modified CD process per DESE guidance and requirements.

Oversees the coordination of all MCAS tests (ELA, Math, Science) per DESE schedule

Work with SPS District Administrator, DESE and Supervisor to receive access to all necessary portals and testing websites (DESE Security Portal, MCAS Service Center, PearsonAccess Next)

Review, understand and share MCAS and student assessment testing updates, deadlines, policy changes, and other important information from DESE with the administrative team and other staff as needed

Annually review all DESE provided training materials, webinars and websites to understand all aspects of testing (Principal and Test Administrator Manuals, Student Assessment Updates, MCAS Service Center training modules, PearsonAccess Next, test security requirements, accommodations allowed for Spec Ed/ELs, Student Participation requirements)

Schedule and coordinate MCAS meetings, agendas and minutes

Create project plans with due dates for the MCAS team

Monitor the DESE dropbox/csv files, prepare and import to Pearson Access by the DESE’s deadlines for ELA, Math and Science MCAS.

Create master testing list and testing plan (Identify and assign rooms, plan lunches/snacks, makeup days)

Coordinate deadlines and testing requests with SCALE (if adult testers will continue to test at SHS)

Create and send communications about testing to Principal, students, families and staff (IE monthly MCAS/ACCESS Update)

Maintain accurate tester lists and special testing assignments per required accommodations

Track who has passed or needs to pass MCAS and assure that data is entered into Aspen

Collaborate with registrar and IT to prepare Chromebooks for testing

Add 504 testing accommodations to csv files

If needed, organize infrastructure trials

Order and return all testing materials and paper tests by deadlines

Determine teacher availability each year and assign proctor responsibilities

Prepare all training materials and presentations for staff who will proctor tests

Work closely with MLE and Special Education Department Chairs so that the needs of students within these departments are supported for each test

Monitor DESE Security Dropbox data as needed

Prepare PearsonAccess Next (PAN) system for testing and print tickets

Assign additional accommodations in PAN as needed

On testing days, oversee the coordination of the PearsonAccess Next online testing systems with support from the registrar and IT

Complete paperwork to hire all testing support personnel

Assign tasks to MCAS testing team on test days

Provide logistical support, displacement planning and test administration support for each test

Keep website and all relevant documents updated with testing schedule and information

In collaboration with the administration, complete the annual discrepancy reporting per DESE schedule for review

Enter Modified Competency Determination requirements in DESE security portal for administrator review

In collaboration with academic Department Chairs, prepare and file MCAS Performance appeals for students who qualify


Create and monitor Educational Proficiency Plans in Aspen for applicable students

Work with teachers and counselors to obtain information about students’ strengths and

needs as required to be included in EPPs

Facilitate dissemination of required EPP documentation to parents/guardians

MCAS Alternative Assessment

Determine who is taking MCAS alt. by working with staff who oversees the development of the portfolios

Order MCAS alt. portfolios by deadline and return by deadline

Send MCAS alt reports to students/families

File portfolios in records room

ACCESS Testing

Work closely with the MLE Department Chair to coordinate ACCESS testing and the schedule

Order all testing materials and organize for testing

Monitor the WIDA AMS for ACCESS testing

Prepare all training materials and presentations for staff who will proctor

Prepare testing materials, test sessions and tickets

Coordinate all testing support personnel (hire, submit hiring paperwork, stipend sheets)

AP testing

Assist with ordering AP tests and oversees the payment system for students and families.

Assist with communication to students and families regarding AP testing logistics and payments.

Assist with organization, receiving, and shipment of test materials before and after exams are given.

Terms of Employment:

Yearly Appointment

July 2023 - June 2024

Afterschool - Out of regular school/work hours

Salary: $29 per hour worked / Maximum of $10,000.00

Position Reports to:

The School Principal and The Guidance Department Chair at SHS

The Somerville Public School does not discriminate in its programs, facilities or employment of educational opportunities on the bases of race, color, age, religion, disability, preganancy, home status, martital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' group or interferes with their ability to learn

or work.

Position Type:

After school/Evening

Positions Available:


Welcome to Somerville Public Schools!

Education - Inspiration - Excellence are the themes that characterize the instructional services, departments and programs of the Somerville Public Schools.

Our Mission: The Somerville Public Schools is dedicated to the realization of the full intellectual, physical, social, and emotional potential of all students. Our talented team of teachers and other professionals provides every student with the knowledge, skills and attitudes needed to be successful throughout their lives. This is accomplished through the delivery of innovative instruction guided by the Massachusetts Curriculum and Somerville Curriculum Frameworks, and supported through partnerships with organizations such as Primary Source, and the Center for Engineering Education and Outreach at Tufts University.

Job Requirements

No experience required

Contact Information

Central HR

8 Bonair St.

Somerville, Massachusetts 02145

Phone: 617-625-6600


Company info

Somerville School Department
Phone : 617-625-6600

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